Staff management plan:
Human resource are the people who run the organization, thus needed to be strategically managed for effective work place environment. Organization creativity and competitive advantages to an organization will depend upon stable environment and positive project culture which are maintained by HRM management plan. (York, 2009).
The manager needs to analyze the project and design outline the plan for roles and responsibilities, criteria for assessment, management and development of team members. The staff management plan becomes basis of project aligning with triple constraints. Acorn industries manager could use following strategies as part of his management plan. (Wong, 2007).
- Isolate project team with specific skill for the project.
- Initiate team building activities
- Define and establish reward and recognition system.
- Identify and provide necessary training for team members.
Fig: staff management plan.
(Source: Developing the Human Resources Plan. Free Management Books. Accessed from:
The manager may include one of the formats to manage his team that allows him to document team members of their roles and responsibilities. This matrix format covers all activities of the project and members associated with the activity that ensure accountability.
Fig: responsibility matrix methods.
Source: Developing the Human Resources Plan. Free Management Books. Accessed from:
Communication plan:
Communication is foundation of successful business keeping stakeholder engaged and motivate team members. Good Communication is crucial for information exchange without misinterpretation and essential to increase efficiency and productivity of the team. Communication helps to gain fund from executive, provide sense of direction to employees and even sway public view. Thus, the organization need to have robust communication plan. (PMI, 2013).
Acorn industries project manager should be proactive and should internalize communication strategies as part of organization culture and guide people in organization to share appropriate information to appropriate people through right channels. Effective communication shares data, information but it also should engage and motivate stakeholder or staff of the project. The manager should recognize their communication style (expressive, systematic, sympathetic or direct). After selecting communication style, professional training could be guide others about effective communication practices that could be used to maintain or restore relationship, power, motivation or conflict resolution. (Edmondson, 2009).
Communication strategy and tools:
A good communication plan promotes employee participation. Here are few strategies Acorn manager could employ for effective communication as per Gimbel.
- determine frequency: analyze and pick time of day staff are more receptive of message and whether message need to be single or repetitive.
- Identify right message: tailor message that understand need of employee thus promoting employee participation.
- Understand information consumption: focus on easiest way for group member to understand using repetitive process and format.
Communication tools:
Here are basic tools a manager could use to increase communication within an organization.
Meetings: well structured meeting could be utilized to enhance cross functional communication, initiate relationship and understand roles and responsibilities. Meeting could be used for conflict resolution and address business issue before it becomes larger conflict or problem. (Carroll, 2010).
Status reporting: it facilitates continuous communication and flow of information. This form basis for positive and instructive feedback. Status report create sense of urgency and assure group members they are heading in right direction. (Carroll, 2010).
Goal setting: manager should identify and schedule activities, their interdependencies, show timeline and create a schedule. This form as a base line and heighten importance for staff members to from baseline. (Carroll, 2010).
feedback and training: acorn industries manager should promote process analyzing, observing performance and giving feedback on work done. Project management process for feedback and status report form basis for checking specification, timing and budget. Training and delegating can be vital for performance improvement. (Carroll, 2010).
References:
Developing the Human Resources Plan. Free Management Books. Accessed from:
Edmondson, J. (2009). Let’s Be Clear: How to Manage Communication Styles. T+D, 63(9), 30-31. Available from Torrens University Library at:
Gimbel, B. (2018). The Missing Piece of Your Benefits Plan: A COMMUNICATIONS STRATEGY CAN MAKE A BIG DIFFERENCE. HR Professional, 36(12), 34. Retrieved from http://search.ebscohost.com.ezproxy.laureate.net.au/login.aspx?direct=true&db=bsu&AN=133706792&site=ehost-live
Project Management Institute, (2013). Communication: The Message is Clear. PMI White Paper. Accessed 29 February 2016 from: http://www.pmi.org/~/media/PDF/Knowledge%20Center/Communications_whitepaper_v2.ashx
Carroll, N. R. (2010). The Communication Problem Solver: Simple Tools and Techniques for Busy Managers. New York: AMACOM. Retrieved from http://search.ebscohost.com.ezproxy.laureate.net.au/login.aspx?direct=true&db=e020mww&AN=294882&site=ehost-live
Wong, Z. (2007). Human Factors in Project Management: Concepts, Tools, and Techniques for Inspiring Teamwork and Motivation (Vol. 1st ed). San Francisco: Jossey-Bass. Retrieved from http://search.ebscohost.com.ezproxy.laureate.net.au/login.aspx?direct=true&db=nlebk&AN=199920&site=eds-live
York, K. M. (2009). Applied Human Resource Management: Strategic Issues and Experiential Exercises. Thousand Oaks: SAGE Publications, Inc. Retrieved from http://search.ebscohost.com.ezproxy.laureate.net.au/login.aspx?direct=true&db=e020mww&AN=562273&site=ehost-live