Activity 4: Develop workplace

P1: Activity 4: Develop workplace sustainability policy

ACTIVITY:

Consider your previous activities to complete the following tasks.

Task 1: Now, it’s time to write the sustainability policy for your organization or section of the organization. Considering your working place and the information you gathered on the previous activities, write an appropriate sustainability policy. The policy needs to reflect a commitment to sustainability and should be integrated with the organization business planning. It may be seen as a business opportunity. To develop your policy sustainability document, you can use the policy template below. You must tailor this policy to suit your organization. Provide enough information in your document.

Task 2: How does the policy above link to sustainability legislation, regulations and codes of practice and Australian/International standards? Don’t forget to check if you are providing the latest version.

Task 3: Now, you need to agree on how this policy is going to be implemented. Write an implementation strategy. You must take into consideration the following aspects:

  • Who will approve the policy?
  • Is this a strategic issue that should be approved by the Management Committee or is the Committee confident that this can be dealt with effectively by staff?
  • Consider whether procedures are required
  • Describe what will be needed to implement the policy

P1: Activity 5: Communicate the policy

ACTIVITY:

Previous to implementing a new policy, all involved stakeholders need to be communicated about it. At this point, you will promote your workplace sustainability policy.

Task 1: Prepare a PowerPoint presentation to communicate your policy to the relevant stakeholders. This presentation must have at least 15 slides and contain the following information:

  • The need for the policy,
  • It’s relevance for the business,
  • It’s scope,
  • Expected outcomes of the policy,
  • Key stakeholders affected by this policy,
  • Key stakeholders involved in the implementation of the policy,
  • Activities to be undertaken,
  • Responsibilities assigned.

Save the file as policy_comunication_your_name and submit for grading.

P1: Home Project: Implement the policy

ACTIVITY:

An Implementation plan needs to be done and contain how the organisation is going to raise awareness of its sustainability aims.

Task 1: Develop a communication procedure for policy implementation. You can use the template.

Task 2: Discuss the methods you will use to communicate and implement your policy, and then develop a plan to implement the policy. This plan must be strategically thought and include the following items:

  • Resources,
  • Responsible staff,
  • Description of the procedures needed to make the policy effective.

You can also include the table from the activity before in order to make it more consistent.

Template available for use: Policy Implementation_template

MSMENV672 Part 2

P2: Activity 1: Concepts

ACTIVITY:

Answer the following questions.

Q1: Describe with your own words of each of the following:

  • work instructions
  • Standard operating procedures (SOPs)
  • Safe work method statements (SWMS)
  • Formulas/recipes

Q2: Research online and identify the Work Health and Safety legislation in Australia. Provide a brief description of its applicability, outlining general requirements and parties protected by it.

Q3: Research about the current environmental legislation, regulations and guidelines relevant to businesses and industries in your state or territory. Identify at least three examples of relevant legislation and give a brief description of their applicability.

Q4: Research on the internet and identify the requirements set by the NSW Environment Protection Authority (EPA) to grant an environmental licence.

P2: Activity 2: Standard Operating Procedures

ACTIVITY:

Task 1: Considering your current working place (or a company of your choice) and the information gathered on previous activities, develop 2 SOP’s (Standard Operating Procedures) to ensure that your sustainability policy will bring the expected outcomes.

The procedures must be relevant to your business and will be used to demonstrate the sustainability policy in action. You can use the template provided by the Australian Government Department of the Environment and Energy.

P2: Activity 3: Recording systems

ACTIVITY:

“You can’t manage what you don’t measure.”

Peter Drucker (was an Austrian-born American management consultant, educator, and author, whose writings contributed to the philosophical and practical foundations of the modern business corporation.)

Now you need to establish how you are going to measure the outcomes of your policy and procedures. Therefore, perform the following tasks.

Task 1:  Identify key performance indicators for the implementation of the policy and each of the procedures (at least 4 in total).

Remember each procedure should have at least one KPI. This Task can be uploaded at the text box.

Task 2: Prepare an Excel spreadsheet to collect the necessary data for each KPI. This spreadsheet must be properly formatted and include data collection frequency, identify the staff responsible for each data to be collected; it must also identify what outcome is being measured.

Save it as Data_recording_your_name.

Task 3: Prepare a small Newsletter to be sent to all staff, showing the results achieved by your policy and procedures implementation. This Newsletter must contain the following information:

  • Short description of the Policy,
  • Short description of new procedures,
  • Why they were developed,
  • The KPIs to be measured,
  • Results achieved so far (how you are going to display your results – you can make up the values).

Remember a good Newsletter should be simple and graphics.

Save it as Newsletter_your_name.

P2: Home Project: Review policy implementation

ACTIVITY:

For this activity, you are going to use the case study and the case study data.

Task 1: Analise the case study and the data provided to investigate if the policy implementation was a success or not and explain your answer. Identify trends that may require remedial action to current policy and procedures.

Task 2: Write an email to the business manager outlining the results and a possible explanation for the problem.

Task 3: Considering your findings from the previous tasks, modify the policy and procedures to ensure improvements are made

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